Privacy Policy

The Privacy Policy is part of the General Terms and Conditions governing this Website.

Who is responsible for processing your data?HR AI SOLUTIONS FACTORY S.L.Address: Calle San Marino, No. 2, Block J, 4th A; 28022 Madrid.CIF: B88375639Phone: 656744889Email: dpo@velorahr.com

You may contact us through any means to communicate with us.

We reserve the right to modify or adapt this Privacy Policy at any time. We recommend reviewing it periodically. If you are registered and access your account or profile, you will be informed of any modifications.

If you belong to any of the following groups, please review the relevant information below:

1. WEBSITE OR EMAIL CONTACTS

What data do we collect through the website?We may process your IP address, the operating system or browser you use, and even the duration of your visit, in an anonymous manner.If you provide data through the contact form, you will be identified to allow us to contact you if necessary.

For what purposes do we process your personal data?

• Responding to your inquiries, requests, or petitions.
• Managing the requested service, responding to your request, or processing your petition.
• Providing information through electronic means regarding your request.
• Sending commercial or event-related information via electronic means, provided that explicit authorization exists.
• Conducting analysis and improvements on the website concerning our products and services.
• Improving our commercial strategy.

What is the legal basis for processing your data?The acceptance and consent of the data subject, granted voluntarily, such as when filling out a form and clicking the submit button. This action necessarily implies that you have been informed and have expressly consented to the terms of the attached clause or the acceptance of the privacy policy.

All our forms include the symbol * in mandatory fields. If you do not provide those fields or do not check the privacy policy acceptance checkbox, the information submission will not be allowed.

How long will we retain personal data?Until the consent given is revoked.

2. NEWSLETTER CONTACTS

What data do we collect through the newsletter?On the website, you may subscribe to the newsletter by providing an email address, to which the newsletter will be sent.We will store only your email in our database and send emails periodically until you request to unsubscribe, or we cease to send emails.You will always have the option to unsubscribe in any communication.

For what purposes do we process your personal data?

• Managing the requested service.
• Providing information through electronic means regarding your request.
• Sending commercial or event-related information via electronic means, provided that explicit authorization exists.
• Conducting analysis and improvements in mailing distribution to enhance our commercial strategy.

What is the legal basis for processing your data?The acceptance and consent of the data subject. When subscribing, it will be necessary to check a box and click the send button. This action necessarily implies that you have been informed and have expressly consented to receive the newsletter.

How long will we retain personal data?Until the consent given is revoked.

3. CLIENTS

For what purposes do we process your personal data?

• Preparing and tracking quotes through communications between both parties.
• Providing information through electronic means regarding your request.
• Sending commercial or event-related information via electronic means, provided that explicit authorization exists.
• Managing administrative, communication, and logistics services provided by the Controller.
• Billing and reporting relevant taxes.
• Conducting necessary transactions.
• Managing control and debt collection.

What is the legal basis for processing your data?The existence of a contractual relationship between the parties. The processing is necessary for the execution of a contract in which the data subject is a party or for the application of pre-contractual measures at their request.

How long will we retain personal data?For the duration of the relationship between the parties and for the statutory limitation periods derived from it.

4. SUPPLIERS

For what purposes do we process your personal data?

• Providing information through electronic means regarding your request.
• Sending commercial or event-related information via electronic means, provided that explicit authorization exists.
• Managing administrative, communication, and logistics services provided by the Controller.
• Billing.
• Conducting necessary transactions.
• Billing and reporting relevant taxes.
• Managing control and debt collection.

What is the legal basis for processing your data?The legal basis is the acceptance of a contractual relationship or, failing that, your consent by contacting us or offering your products through any means.

How long will we retain personal data?For the duration of the relationship between the parties and for the statutory limitation periods derived from it.

5. SOCIAL MEDIA CONTACTS

For what purposes do we process your personal data?

• Responding to your inquiries, requests, or petitions.
• Managing the requested service, responding to your request, or processing your petition.
• Interacting with you and creating a community of followers.

What is the legal basis for processing your data?The bases that legitimize processing are the voluntary consent of the data subject to contact us and, if applicable, the acceptance of a contractual relationship within the relevant social network. Data processing within the social network will be conducted according to its Privacy Policies.

How long will we retain personal data?We can only consult or delete your data in a restricted manner as we have a specific profile. We will process your data as long as you follow us, are friends, or click “like,” “follow,” or similar buttons. Any rectification of your data or restriction of information or publications must be done through your profile or user settings on the respective social network.

6. JOB APPLICANTS

For what purposes do we process your personal data?

• Organizing selection processes for hiring employees.
• Inviting you to job interviews and evaluating your application.
• If you have given consent, we may share your information with affiliated or partner companies solely to help you find employment.
• If you check the privacy policy acceptance checkbox, you consent to us sharing your job application with the entities within our corporate group for their recruitment processes.

After one year from receiving your CV, we will proceed with its secure deletion.

What is the legal basis for processing your data?The legal basis is the application of pre-contractual measures at the request of the data subject, whether by applying for one of our job offers or voluntarily submitting a spontaneous application.

How long will we retain personal data?For a maximum period of one year or until the consent given is revoked.

ADDITIONAL INFORMATION ON PERSONAL DATA PROCESSING

Do we include personal data from third parties?No, we generally process only the data provided by the owners. If you provide third-party data, you must inform and obtain their prior consent; otherwise, you release us from any responsibility for non-compliance with this requirement.

Do we process data of minors?We do not process data of individuals under 14 years old. Please refrain from providing such data. HR AI SOLUTIONS FACTORY S.L. disclaims any responsibility for non-compliance with this provision.

What security measures do we apply?We have adopted the highest level of personal data protection and installed all available technical and organizational measures to prevent the loss, misuse, alteration, unauthorized access, and theft of personal data.

What are your rights?

• To know if we are processing your data.
• To access your personal data.
• To request rectification of inaccurate data.
• To request deletion of data when no longer necessary or consent is withdrawn.
• To request limitation of processing in specific cases.
• To data portability.
• To file a complaint with the Spanish Data Protection Agency if you believe we have not properly handled your request.
• To withdraw consent for any processing you previously consented to.

For rights exercise forms, email us or use official forms from the Spanish Data Protection Agency.

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